Cookie Policy

1. What Are Cookies

Cookies are small text files that are stored on your device (computer, tablet, or mobile) when you visit our website. They help us provide you with a better experience by remembering your preferences and enabling certain functionality (for example, where we use analytics, understanding how the site is used).

Cookies can be "session" cookies (temporary and deleted when you close your browser) or "persistent" cookies (remain on your device until they expire or you delete them).

2. How We Use Cookies

Mind Tiles (a product of Intellibricks Inc.) uses cookies and similar tracking technologies to:

• Enable essential website functionality and security
• Remember your preferences and settings (such as cookie consent choice)
• Analyze website traffic and usage via PostHog, only if you accept analytics (e.g. pages viewed, referral sources)

Note: We do not use advertising or marketing cookies. Website analytics (PostHog) stays off until you accept it on our cookie consent banner, and you can reject it.

3. Types of Cookies We Use

3.1 Essential Cookies and Local Storage

These are necessary for our website to function properly. They enable core functionality such as security, authentication, and remembering your cookie consent choice. Without these, our website cannot operate correctly.

These cannot be disabled as they are required for basic site functionality.

3.2 Preference Storage

We use browser local storage (similar to cookies) to remember choices you make, such as your theme preference (light/dark mode). These do not track you across websites and remain only on your device.

4. Specific Cookies and Local Storage We Use

The following table lists the cookies and local storage items currently used by our website. We use browser local storage rather than traditional cookies for most of our client-side storage needs.

Name	Type	Storage	Purpose	Duration
cookieConsent	Essential	Local Storage	Stores your cookie consent choice (accepted/rejected)	Persistent (until cleared)
cookieConsentDate	Essential	Local Storage	Records the date when you provided cookie consent	Persistent (until cleared)
Firebase Auth tokens	Essential	IndexedDB / Local Storage	Maintains your authentication session (set by Firebase SDK)	Session / until sign-out
theme	Preferences	Local Storage	Stores your theme preference (light/dark mode)	Persistent (until cleared)
ph_*_posthog	Analytics	Local Storage	PostHog: an anonymous visitor ID and session details used to measure traffic and usage. Only active if you accept analytics on the cookie banner	Persistent (until cleared)

Note: PostHog is used on our marketing website to understand traffic and usage, and only after you accept analytics on the cookie banner. It stores its data in your browser's local storage rather than in cookies. Firebase authentication tokens are managed by the Firebase SDK and are necessary for secure sign-in functionality. We do not use advertising or third-party marketing cookies.

5. Third-Party Services

The following third-party services are integrated into our website and may store data in your browser:

• Firebase: For authentication and backend services. Firebase stores authentication tokens in your browser's IndexedDB and local storage to maintain your signed-in session. Privacy Policy
• Stripe: For payment processing on web. Stripe may set cookies or use local storage when you visit payment pages. Privacy Policy
• PostHog: If you accept analytics on our cookie banner, we use PostHog on our website to analyze traffic and how visitors use the site. Data is sent to PostHog's servers in the United States. PostHog Privacy Policy.

We do not use advertising or marketing tracking services. You can control analytics cookies via our cookie consent banner and your browser settings.

These third-party providers have their own privacy policies. We recommend reviewing their policies to understand how they handle your data.

6. How to Manage Cookies

6.1 Cookie Consent Banner

When you first visit our website, you will see a cookie consent banner that allows you to choose whether to accept or reject non-essential cookies. You can:

• Accept: Accept all cookies and local storage items described in this policy
• Reject: Reject non-essential items (only essential cookies and storage required for basic functionality will be used)
• Learn More: Access this Cookie Policy for detailed information

Your choice is recorded in your browser's local storage. You can change your preferences at any time by clearing your browser's local storage or site data and revisiting our website, or by contacting us at support@mindtiles.ai.

6.2 Browser Settings

You can control and manage cookies through your browser settings. Most browsers allow you to:

• View which cookies are stored on your device
• Delete cookies individually or all at once
• Block cookies from specific websites
• Block all cookies
• Get notified when a cookie is being set

6.3 Browser-Specific Instructions

• Chrome: Settings → Privacy and security → Cookies and other site data
• Firefox: Options → Privacy & Security → Cookies and Site Data
• Safari: Preferences → Privacy → Manage Website Data
• Edge: Settings → Cookies and site permissions → Cookies and site data

7. Impact of Disabling Cookies and Local Storage

While you can disable cookies and clear local storage, please note that this may affect your experience on our website:

• Essential storage: Disabling or clearing these may prevent certain features from working, including authentication (staying signed in) and the cookie consent banner reappearing on each visit
• Preference storage: Clearing these means your theme and other preferences won't be remembered between visits

8. Mobile and Web App Tracking

When you use our mobile applications (iOS and Android) or our web application (e.g. at mindtiles.ai/portal), we may use similar technologies to cookies, such as:

• Device Identifiers: Unique device IDs for analytics and security
• Local Storage: Storing preferences and data locally on your device
• Software Development Kits (SDKs): Third-party analytics and service SDKs
• Analytics Tools: Firebase Analytics (used in the mobile apps and the web app for in-app analytics; it may be linked to Google Analytics 4 for reporting)

You can manage these through your device settings (iOS Settings → Privacy, Android Settings → Apps → Permissions) or within the app settings.

9. Cross-Platform Cookie Usage

When you use Mind Tiles across multiple platforms (web, iOS, Android), we may use cookies and similar technologies to:

• Synchronize your preferences across devices
• Maintain your session across platforms
• Track usage patterns across all platforms
• Ensure account security across devices

10. Data Retention

Different storage items have different retention periods:

• Local storage items: Persist until you clear your browser's site data or local storage
• Firebase authentication tokens: Persist until you sign out or the token expires (typically refreshed automatically while signed in)
• Third-party storage: Controlled by the respective third-party services (Firebase, Stripe, PostHog) according to their policies

11. Your Rights

Under applicable privacy laws (including GDPR, CCPA, and PIPEDA), you have the right to:

• Know what cookies and local storage items are being used on our website (as described in this policy)
• Consent to or reject non-essential cookies via our consent banner before they are set
• Access information about data stored on your device (through your browser's developer tools or settings)
• Delete cookies and local storage at any time (through your browser settings)
• Withdraw consent for non-essential cookies at any time by clearing site data and making a new choice on the consent banner

12. Updates to This Policy

We may update this Cookie Policy from time to time to reflect changes in our practices, technology, or applicable laws. We will notify you of any material changes by:

• Posting the updated policy on our website
• Updating the "Last updated" date at the top of this page
• Displaying a notice on our website for significant changes

We encourage you to review this Cookie Policy periodically to stay informed about how we use cookies.

13. International Users

If you are accessing our website from outside Canada, please note that:

• Data stored locally on your device (cookies, local storage) remains on your device
• Data transmitted to our servers is processed in the United States, where our cloud infrastructure is located
• We endeavor to comply with applicable international privacy laws, including GDPR (EU), CCPA (California), and PIPEDA (Canada)

14. Contact Us

15. Additional Resources

For more information about cookies and how to manage them:

• All About Cookies - Comprehensive guide to cookies
• Your Online Choices - Manage your online advertising preferences
• Privacy Policy - Our complete privacy policy
• Terms of Service - Our terms and conditions